Privacy Policy

1. General Provisions

Protecting your privacy and securing the personal data you entrust to us is of paramount importance. We commit to transparency regarding the handling of your personal data. Vazco P.S.A., located at Podwale 7/1, Wrocław 50-043, Poland, with NIP 8971878028, REGON 385903063, and KRS 0000837361, acts as the "Administrator" for any personal data we collect, process, and hold concerning you unless stated otherwise. This is in strict adherence to the General Data Protection Regulation (GDPR), Regulation (EU) 2016/679, which emphasizes the protection of natural persons in relation to personal data processing and the free movement of such data.

2. Personal Data

The Privacy Policy for the CTO Compass application outlines the collection and processing of user personal data by the Administrator. This data is used for generating personalized questions, validating form fields, operating chat rooms, and providing written recommendations and suggested content through OpenAI's API. Data collection aims at enhancing answer relevancy and user satisfaction, conducted anonymously without linking to user IPs. Automatic data collection occurs through application use, stored in Vercel logs and Local Storage. Users consent to this data processing by accepting the Privacy Policy upon application use.

3. Personal Data Security & Storage

Ensuring the security of your personal data is a top priority for us. We've adopted a comprehensive security policy and utilize rigorously verified systems to guard against unauthorized access, modification, disclosure, or destruction of your personal information, username, and data stored on our site. Access to your data is limited only to employees who have been authorized to process personal data and who need it to perform their duties. We retain your personal data solely for the duration necessary to fulfill the purposes outlined in this Privacy Policy, with specific retention periods depending on the type of data and the reason for its storage. Personal data collected through contact forms or provided for communication with us is processed for the length of the communication or until you object to such processing, but not beyond the period of limitation for claims. Data used for marketing purposes is processed until you withdraw your consent.

4. Data Processing Rights

If your data is processed, you may have certain rights under data protection laws in regions like the EU. These may include the right to:

• access the data,
• rectify the data,
• restrict the processing of the data,
• erase the data,
• transfer the data,
• object to the processing of data which takes place on the basis of the Company’s legitimate interest,
• withdraw your consent (where processing is based on consent) at any time without affecting the lawfulness of the processing carried out on the basis of consent before its withdrawal. EU residents who believe their personal information is unlawfully processed can complain to their local data protection authority, for instance, in Poland, to the President of the Office for Personal Data Protection.

5. Personal Data Recipients

Recipients of personal data include entities providing IT services for site maintenance, hosting, mailbox management, consulting, and services in accounting, finance, recruitment, legal areas, as well as newsletter providers, Vazco contractors and co-workers, affiliates, trusted vendors, marketing agencies, app and social media platforms, banks, and couriers. Vazco may share information with authorities or third parties on a lawful basis. We take all necessary measures to ensure that subcontractors and other cooperating entities also provide guarantees to apply appropriate security measures whenever they process personal data on our behalf. Personal data may be transferred outside the EEA to countries ensuring adequate protection or under standard contractual clauses approved by the European Commission for countries not meeting these standards. Further details or safeguards can be obtained from Vazco's registered office or via email.

6. Cookies & Tracking Technologies

Cookies, small data files, which are stored on the User's terminal device (computer, smartphone, tablet) during the User's use of the CTO Compass application and subsequently stored there, are used for the following purposes:

• to ensure the correct functioning of the CTO Compass application in the User's browser,
• to facilitate the use of the CTO Compass application by the User and to adapt it to the User's needs,
• to continuously develop the CTO Compass application.
• Remember your individual settings and preferences,
• to create statistics on the CTO Compass application in order to learn about User expectations and the development of the CTO Compass application in order to make it easier to find the information most frequently requested (e.g. by analysing search engine queries),
• to administer the servers and the CTO Compass application,
• to ensure the security and protection of data and the CTO Compass application,
• to provide certain services to you,
• to adapt the CTO Compass application to the User's needs.
• Internet browsers usually allow the storage of "cookies" on the User's device by default.

Examples of cookies and their use on the CTO Compass application:

• Cookies to determine statistics on page popularity, number of visits and distribution of visits over time (Google Analytics);
• Cookies set by the server and allocated on the first visit to the CTO Compass application, deleted after a certain period of inactivity or as a result of the completion of a set action on the CTO Compass application, e.g. leaving the website, closing the browser, logging out;

How to block cookies?

Users have the discretion to enable or disable cookies through their browser settings, with the process varying by browser.

• Firefox: Options > Privacy;
• Chrome: Settings > Advanced settings > Privacy > Content settings;
• Microsoft Edge: Tools > Internet options > Privacy (allows you to select different levels of protection) > Advanced;
• Opera: Preferences > Advanced > Cookies.

The Administrator is not responsible for the privacy policies of external entities, including but not limited to websites to which it provides links. The user should familiarise themself with the rules of those entities.

The User has the possibility to configure their own Internet browser so that the storage of cookies on the device is completely or partially deactivated. Disabling the storage of cookies may result in some functions of the CTO Compass application not working properly.

7. Contact Information

Users may request information about the processing of their personal data by reaching out to the Administrator at:

• Address: Podwale 7/1, Wrocław 50-043, Poland
• E-mail: hello@vazco.eu

8. Final Provisions

We reserve the right to amend this Privacy Policy periodically. Significant modifications will be communicated to you via email. Nonetheless, we recommend that you frequently review this page to stay informed about our current privacy practices.

Updated: February 2024